Pay A Credit Card Bill Using QuickBooks

 QuickBooks Online: How Exactly To Record and Process Bank Card Payments

There are a number of ways to record or process a charge card payment such that it will show up in your QuickBooks Online.  This informative article will discuss using Sales Receipt, Receive Payment and Bank Deposit to record customer payments. It will also discuss how payments received from customers utilising the Intuit Payment Network service can get entered into QuickBooks Online.

Process a Credit Card Payment through the Sales Receipt Option

A sales receipt is beneficial if you have no invoice when it comes to customer in QuickBooks and you also do not want to create one.

Choose "+" icon > Sales Receipt.

Go into the name for the Customer.

Go into the Payment Method.   In the event that customer is paying by bank card, an alternative to Enter Credit Card Details will pop up.  Click this to go into the customer's bank card information.

Choose to either Deposit to your bank account directly or to Undeposited funds, which will put the payment in the Bank Deposit screen to be recorded as a deposit later. 

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Fill in the main points when it comes to sale including Product/Service, Quantity, Rate and Amount.

Click Save   

Process a Credit Card Payment through the Receive Payment Option

Choose "+" icon > Receive Payment.

Enter the name associated with Customer.

Enter the Amount, Payment Method, in addition to Reference #.  If recording a payment by ACH or any other direct method it is possible to choose + Add New through the drop-down. Create a name for  the technique (ACH, Transfer, etc).

Be sure that the best invoice you want to apply the payment to is checked in the Outstanding Transactions window. You can change which invoices are checked if required.

Choose to either Deposit to your bank account directly or to Undeposited funds, which will put it in the Bank Deposit screen to be recorded as a deposit later.

Click Save.

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Recording a Deposit of Entries in Undeposited Funds

Choose "+" icon > Bank Deposit.

Select the bank the deposit was provided for.

In the Select Existing Payments section, put a checkmark beside the payments you want to group together as one deposit.

Ensure that the total is correct.

If additional funds were with the funds from Undeposited Funds, record the additional items in Add New Deposits.  You will need the Received From, Account, Payment Method and Amount.

After the Total matches the actual quantity of the deposit that decided to go to the bank, click Save.

Partial Payments

Regardless of if a client only pays element of their balance owed, QuickBooks Online could keep tabs on the open balance due for each invoice.  You can view what is owed by each customer individually by clicking on the Customer Name from the Customer List.  Open a particular invoice by simply clicking it and looking in the Balance Due line near the most effective right of this page.

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Additionally, you can observe your entire open invoices with their current balances by running the client Balance Detail report through the Reports menu.

Joint Payments

For those who have a situation where one payment should be placed on invoices recorded under two different customers, it is possible to book the payment into the following manner:

Choose "+" icon > Receive Payment.

Go into the name associated with the first Customer.

Enter the Amount, Payment Method, additionally the Reference #.   Ensure you note the check number in the Reference # field.

Make an entry within the Memo field that this payment is included with payment from another customer.

Make sure that the correct invoice is checked. You can change which invoice is checked if required.

Decide to Deposit To: Undeposited funds, which will put it into the Deposits screen to batch alongside the other payment.

Click on Save.

Repeat these steps when it comes to second customer's invoice.  Ensure that the check number is similar  because the first customer.  Next, group the payments so that they show as one deposit on the register:

Choose "+" icon > Bank Deposit.

In the Select Existing Payments section, put a checkmark beside the payments that you would like to group together.

Ensure that the total is correct. 

Click Save.

Intuit Payment Network

If you should be utilising the Intuit Payment Network (IPN) to invoice customers with a pay now link, QuickBooks Online will automatically update when the payment is received.  For example: you email your customer an invoice for $20. Your customer responds with an on-line payment for $20 from a bank account. Here's what will happen in QuickBooks Online:

A Receive Payment transaction for $20 is going to be recorded and automatically placed on the invoice.  "IPN" will appear within the Payment method field.

A deposit for $19.50 will show up into the bank account you define.  Your customer pays no fees to send you an on-line payment.

The $.50 flat fee that Intuit Payment Network costs for payments received from bank accounts is coded to your account Bank Charges.

Note: Sometimes the Receive Payment transaction therefore the deposit transaction are entered in QuickBooks Online on different days.

The benefit of having transactions automatically entered for you personally if you use the IPN is really nice.  Not only will you save yourself time however your customers as well.  They are going to appreciate the convenience to be in a position to pay you electronically.