Reports In QuickBooks

 If you are using QuickBooks as an accounting tool for your needs, it probably contains lots of financial information on your organization.  But what good will be a lot of data if it'sn't helpful to you.  This short article contains some useful QuickBooks reporting tips.  You will see steps to make the details in your data file informative by filtering and Reports In QuickBooks so you can get the information and knowledge you want easily and quickly.

QuickBooks Reports

There are a number of approaches to start a study.  To see a comprehensive listing of reports already created in QuickBooks open the Report Center

Choose Reports > Report Center

Flick through the reports and select a study you want to begin with.  Double click the image of this report or click Run on the icons below the name and image of the are accountable to display it.

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It is possible to click for each regarding the icons underneath the sample image of this report:

Run will display the report.

Info will offer more details in regards to the report.  As an example the Profit and Loss Standard report will tell you how much cash your company made or lost over a specific time period.

Fave will let you memorize the report and save it to a Favorite Reports group.

Help will let you find out more about the report such as for example "What this report informs you" and "Ways to customize this report".

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Customize Report

Once a study is open you will observe a Customize report button you can click.  You may then have 4 Tabs it is possible to work with to change the report.

With the Display Tab

Report Date Range

Begin by defining your date range. 

Report Basis

Then you can choose your Report Basis.  In the event that you?re creating a report for your Accountant you might want to discover what Basis to utilize.

Columns

Probably one of the most powerful alternatives for customizing your report is the "Display columns by (dropdown menu) throughout the top."  When you click on the drop down menu you will see multiple options readily available for what you could display throughout the top of your report.  If you would like create a Trend Report of your Profit & Loss replace the "Total Only" to "Month" and you'll have a really valuable report you can make use of to see historical financial trends of the company. 

You might also need the option of displaying subcolumns including Previous Period, Previous Year, and Year-To-Date.  Previous Period will show a side by side comparison of information for the same period of time immediately preceding your selected date range.  As an example if the have a 6 month date range January - June and also you select Previous Period you will observe July - December from the prior Year in your report as well.

Making use of the Filters Tab

The filters tab gives you an expansive list of options you can make use of to alter the scope of the report by narrowing down what data should be included in the report.

What are Report Filters?

Filters are options it is possible to decide to tell QuickBooks what to include or not to add in your report.  You can easily choose as much filters while you want on each report.  When you choose a filter the parameters in which you can easily define each filter will appear in order to further customize your selection.    If you are unsure what the filter means click on the "Tell me more?." for useful information.  A few of the filters you'll likely use most often are: Account, Amount, Date, Item (for the goods or services you sell), Memo (for your memo notes on transactions), Name (for customer, job, vendor, or employee names), Number (for transaction numbers like check numbers), and Type (for specific kinds of transactions like bills or invoices).

Filter report

So what does the Detail Level Filter Do?

Select the Detail Level filter to define whether you wish to show or hide the detail lines for every single transaction.  Many transactions in QuickBooks have multiple line items.  For instance, a vendor bill can be coded to multiple accounts.  When you choose this filter you will have 3 parameters it is possible to select to define the filter.

detail level filter

All

In the event that you choose this choice your report will show every person line as well as the total regarding the transactions

quickbooks all filter

Summary Only

In the event that you choose this method your report is only going to show the total regarding the transactions.

summary only filter

All except summary

In the event that you choose this choice your report is only going to show each individual detailed line, NO total.

all except summary filter

This can be a helpful filter for shortening an extended report or expanding a report that does not show enough detail by default.

Using the Header/Footer Tab

The Header and Footer of one's report can provide useful information about the report at a glance.  You are able to customize the Report Title and Subtitle to tell the viewer what the report represents.  You can include the Report Basis which might be pertinent to your Accountant.  You can even include useful information into the footer by adding a supplementary Footer Line.  You have got options for modifying the Alignment associated with the report with this Tab as well. 

utilising the header footer tab

Formatting Fonts & Numbers

Many of us are partial to your fonts we use and sometimes we could even be particular regarding how numbers are displayed.  This tab offers you a variety of choices for modifying the aesthetics of your report.

formatting fonts and numbers

Memorize a study

When you put the effort and time into creating a good, informative report do not forget to save it for next time.    Once you elect to memorize a study you can specify which Memorized Report Group to save lots of it in.  You may also share the report with other people.